Academic Eligibility



High School Academic Eligibility Policy

Any student in grades 9-12 who participates in an extracurricular activity that meets on a
regular basis (at least bi-monthly) will have his/her academic record reviewed every five
weeks. Students who are failing (for purposes of this policy, failure is defined as having
received a grade of F on a Report Card or Progress Report) two or more subjects will be
placed on Academic Probation for five weeks. During that period, students must attend
three of four after school study halls per week. (There will be no study hall scheduled for
Fridays). Students may still participate in extracurricular activities during this period as
long as they attend the required sessions.

Academic Eligibility Committee

The Academic Eligibility Committee will meet every five weeks or at the initiation of an
extracurricular activity to review the academic record of those students identified as
participating in extracurricular activities.

The Academic Eligibility Committee shall consist of the following personnel:

  • Building Administrator
  • Guidance Counselor
  • Athletic Director
  • Faculty Representative

Once a student is determined to have failed two or more subjects, the student, the parents and the coach/advisor will be notified.


Every coach or advisor of an extracurricular activity will provide a roster to the
Eligibility Committee as soon as possible prior to the start of the activity. The Eligibility
Committee must approve any additions to rosters before a student is eligible to

Academic Probation

Students placed on Academic Probation are responsible for attending three of four after
school study hall periods per week. It is the student’s responsibility to attend these
sessions and be prepared to work during these sessions. Students who come unprepared
or who do not actively participate will not be given credit for attending. Students who
arrive late for study hall will be admitted but will not receive credit for the day.

• Students will attend three sessions per week for a 4 or 5 day week schedule.
• If the week is modified for any reason (holiday, weather, etc.), students will
attend as follows: For weeks where there are three days of school, a student must
attend twice. For weeks where there are two days of school, a student must attend
4 Day Week          3 Day Week         2 Day Week 
Student Attends                           3 Days                  2 Days                 1 Day

• The first time a student does not attend the required amount of study halls in a week; he/she will immediately be assigned detention. A notice will be sent to parents and coach/advisor.

Academic Ineligibility

The second time a student does not attend the required amount of Study Halls in a week;
he/she will become Academically Ineligible to participate in his/her designated
extracurricular activity until the next review period. A letter will be sent to parents and

For purposes of this policy, a student who is academically ineligible will not be allowed to participate in their designated activity but may still attend after school study halls if they so desire.

Study Hall Teacher

Study Hall teachers will be responsible for maintaining accurate attendance records. On
the last day of each week, the Study Hall teacher will send a list of those students who
did not successfully meet the requirements of the Eligibility Procedure to the Assistant
Principal. Students will be issued a detention to be served immediately, regardless of
extracurricular commitment. Study Hall teachers are not responsible for providing work
for students. They are expected to actively monitor the class and provide educational
assistance and support when necessary. All appropriate accommodations (i.e. IEP/504,
etc.) will be provided.

Fall Activities

Students who participate in fall sports will have their academic record reviewed before
the school year begins. Students who failed two or more subjects in the 4th quarter will
be placed on probation upon their return to school. Incoming 9th grade students will have
their academic records reviewed after the first five weeks of school. 


Every five week marking period begins the process anew. Should previously identified
students continue to have two or more failing grades, they will become Academically
Ineligible (for purposes of this policy, failure is defined as having received a grade of F
on a Report Card or Progress Report) for the next five weeks. Should previously
identified students not have two or more failing grades, they can participate fully in their
extracurricular activity. Students who continue to have failing grades for more than two
five week periods, although they have become ineligible, will still be able to participate
in the after school study hall program.

Study Hall

Study Hall will take place after school from 3:00-3:55 pm on Monday through
Thursdays. Students must bring their own assignments and materials with them to Study
Hall. No student will be released (lockers, bathroom, etc.) while Study Hall is in session.
An after school bus is available for students at 4:00 pm each day. Once a student leaves
Study Hall for the day they may join after school activities.


Excused absences, as defined in the student handbook, will result in a student attending
after school Study Halls on a modified week schedule. A signed absent note must be
provided to the Study Hall teacher on the day of the student’s return to school.
Unexcused absences may result in a student not being able to complete the required
amount of attendances and will result in a detention.

Approved: 8/22/02